1. Office For Mac Offline Mode

. Default folders Your account starts with these default folders:. Inbox Incoming messages arrive in your Inbox unless you've created an Inbox rule to redirect them to another folder, or they're identified as junk email. Drafts If you create or respond to a message, but can't finish it right away, it will automatically be saved to your Drafts folder. You can come back to the message later to continue editing it, and then send it. Sent Items By default, a copy of every message you send is put in your Sent Items folder. Deleted Items When you delete a message, it's moved to the Deleted Items folder.

Junk Email Messages that have junk email characteristics but that aren't blocked by a spam filter before they reach your mailbox will automatically be moved to this folder. Has more information about your Junk Email folder. You may see other folders that have been created by your administrator. Right-click menu for folders Most of what you can do with a folder will be found in the right-click menu. Actions you can take include:. New Folder Use this to create a new sub-folder in the folder you right-clicked. Note: Due to possible mail delivery and syncing issues, do not create subfolders of the 'Inbox.'

. Rename Folder Rename the folder. You can't rename the default folders, such as the Inbox folder. Delete Delete the entire folder. Delete will move the folder to the Deleted Items folder.

Delete All Deletes everything in the folder, including any sub-folders. Move Folder Opens a window where you can select a folder to move this folder to. You can also move a folder by clicking it and dragging it to where you want it. Mark all as read Marks every item in the folder as read. Permissions Allows you to manage who has access to your access.

Folder Properties Allows you to review your storage, permissions, and other settings related to your account. Creating folders You can create additional folders to organize your messages any way you want. For example, you can create a folder for a specific project, or for all messages sent by a particular person, or all messages sent to a distribution group that you're a member of.

To create a new folder, right-click the parent folder you want to create the new folder in. If you want a top-level folder (a folder at the same level as your Inbox), you would use your mailbox as the parent folder. Note: Do not create subfolders of the 'Inbox' due to possible mail delivery and syncing issues. To create a folder within your account:. Right-click your account. Click New Folder. Type the name you want to use for this folder and press Enter key.

Moving folders There are two ways to move a folder. Click the folder you want to move and drag it to where you want it. Right-click the folder you want to move and click Move Folder. A window will pop up that will allow you to search for the destination folder.

Click the folder you want to move to and click Move. Or click Cancel to close the move folder window without moving the folder. The Deleted Items folder When you delete a message, it's first moved to the Deleted Items folder. You can either let messages stay there, or you can set Outlook to automatically empty your Deleted Items folder when you sign out. Your administrator may have set up a policy to empty items from your Deleted Items folder after they've been there for a preset number of days.

For example, there may be a policy that removes anything that's been in your Deleted Items folder for 30 days. Recover deleted items If your administrator has enabled the recover deleted items feature, you can use it to recover items that have been deleted from your Deleted Items folder. How long items will be recoverable depends on settings that are controlled by your administrator. To recover items that have been deleted from your Deleted Items folder, you must use Outlook on the web. After you have logged into your account, follow. The item will be moved to its default location. Messages will go to your Inbox, calendar items will go to your Calendar, contacts to your Contacts folder, and tasks to your Tasks folder.

Top of Page What else do I need to know?. The folders you create can be at the same level as your default folders, for example, the Inbox or Sent Items folders. Or, you can create sub-folders within any existing email folder. Due to possible mail delivery and syncing issues, do not create subfolders of the default 'Inbox' folder. If you want to create a personal information folder as a sub-folder to a mail folder, you can create the folder and then move it to the location you want. Some folders, for example, the Inbox, can't be moved to another location.

Some folders, for example, the Inbox, can't be renamed. If the folder can't be renamed, the Rename option in the menu will appear dimmed. After you delete a folder, it's moved to the Deleted Items folder. The folder isn't permanently removed until you empty the Deleted Items folder or delete the folder from the Deleted Items folder.

Tags: Categories: I recently had to help a client move from one Mac to another, during the process one task proved more challenging than originally anticipated. I wanted to share my info in the event that it helps someone out there. In Outlook 2016 for Mac, Microsoft in its infinite wisdom, has changed the default location of the email profile folder. The new location is not well documented, and I stumbled upon it on an obscure, the location is /Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile this folder needs to be copied from Mac to Mac when migrating data.

Migration assistant choked on this folder twice, leaving me unable to move it via a thunderbolt to thunderbolt connection. I then mounted the drive of the old Mac onto the new Mac via the cable and copied it over manually. This method worked and worked well. For the sake of completeness, I will do a quick writeup of the other methods of migration that were recommended by Microsoft directly in the event that this method fails for whatever reason for my readers. Method: Archive and Import The first step in this method is to export the data from Outlook 2016 on the Mac in question. An archive file in Outlook 2016 for Mac is a.olm file that you can save to any location on your Mac or on a different machine for safekeeping. You can export your email, contacts, calendars, tasks, or notes to the.olm archive file.

Office For Mac Offline Mode

Here’s how:. On the Tools tab, choose Export. On the Tools tab, click Export. In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue. Check the items you want to export. In the Save As box, under Favorites, choose the Downloads folder, and click Save.

Save the archive file as an.olm. Once your data has been exported, you’ll get a notification and you’ll choose Finish. Now that your files are exported, time to import them. To import an OLM file on a Mac follow these steps A.olm file is the data file used by Outlook for Mac to archive your email messages, contacts, calendar items, tasks, and notes.

If you’re moving from one Mac to another or upgrading from Outlook for Mac 2011 to Outlook 2016 for Mac, you’ll want to export your email messages, contacts, calendar items, tasks, and notes to a.olm file first (How do I export to a.olm file?). Note the location where you save the.olm file because you’ll need it during the import process.

Export your Outlook for Mac email messages, contacts, calendar items, tasks, and notes to a.olm file and note the location where you save that file. If moving from one Mac to another, transfer the.olm file to the new one. In Outlook for Mac 2016, on the Tools tab, choose Import. On the Tools tab, click Import. In the Import box, select Outlook for Mac archive file (.olm) Continue. Import archive file as.olm. Locate the.olm file on your Mac, and then click Import.

Imported items appear on the navigation panes (Mail, Calendar, People, Tasks, Notes) under On My Computer. For example, contacts are in the navigation pane on the People tab, email messages are on the navigation pane on the Mail tab, calendar items are in the navigation pane on the Calendar tab, and so on.

Method: Migration Assistant I will preface this bit by saying that this failed for me twice. After some further digging the reason that the migration failed was the fact that I had a very agressive antivirus program running on the target computer Mac that was blocking the copy due to viruses found in the mail profile folder. In order for this to work you should disable all security and antivirus software that may detect viruses during file copy. The process here is simple and for the sake of this article I will not rewrite the great instructions you can find here at Apples own website. On this page and you should be ok. If you run into issues post a comment and we will be happy to assit. Method: File Copy In Outlook 2011, your Identity was located in Documents Microsoft User Data folder.

Identities are now called Profiles in Office for Mac 2016 (now available in preview). Your profile is no longer stored in Documents but in your User’s Library folder.

The User’s Library folder is hidden by default. To unhide: Select the Finder in the Dock. Under Go in the Menu bar hold down the Option key and you’ll see the Library. In your User’s Library folder, scroll down to Group Containers.

You’ll find your profile nested in this location: /Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Containers If you can’t find this folder, most likely you are looking in the main Library folder. As recommended above visit Finding the User Library Folder to show your User’s Library. Once you find the folder you can copy it in any number of ways, directly to the computer via Firewire or Thunderbolt cable. USB drive, or even AirDrop. Once the folder on the target Mac is replaced the email should immediately load. Do you need Find me over at and friend me! I give help for a small monetary donation and good feedback.

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